Dividends are recorded in the accounts after profit and corporation tax, and you record simply the amounts actually paid out by the company. Let me know if i can be of any further assistance
As Tim says - Dividend is not a business expenses but a distribution of available profits the company has made. So in terms of recording:
-Ensure dividend vouchers are completed at the time dividend are paid out.
- In your accounts if the dividend is paid out - This will be a deduction of the cash balance and a deduction of the profits that are available to the company.
- Also there some very good plain English books available on the market explaining how to do this and lots of other accounting entries. They will be far clearer than my explanation. One of the authors is Frank Wood, whose books on book-keeping and accounting are very easy to understand for a lay person.